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Organizing ArticlesWhat is a Professional Organizer? Filing SystemCreating a Filing System - Introduction Feng ShuiThe Art of Feng Shui ~ Introduction Closet ReorganizationTake Charge of Your Closet Children's OrganizingCube The Clutter in Children's Rooms EducationFollow The Paper |
What is a Professional Organizer? VALUE, ETHICS and STANDARDS are the principles of Professional Organizers. If an item holds no value, has no need and you don't truly love it; we say get rid of it! If an item is below our standards we say raise the bar! We are there to help determine, define and show you the fine points of change, so that they are handled positively with an effective and long lasting impact. We use our experience and instinct to view your day-to-day operations and therefore make suggestions as you go about your daily routine. Each Organizer may have their own method; however, the bottom line is the same: to get you to the point of efficiency using Time Management tools.
As you and your Professional Organizer work with these different methods, you will begin to notice that not all of the information you are holding onto pertains to what you do today. As you redefine and improve these methods, you should keep in mind that anything you have not looked at for a long time (like an old suit in the closet that you haven't worn for five years) might just be on the list of things to discard. We have reasons for holding onto paper; however, we are also inundated with it. Make the decision to remove the excess paper whether you archive it, shred it or just plain throw it away in a timely fashion. Create a timeline for yourself to dispose, donate or give away items that have been adding clutter to your life. Research suggests that we do not look at 85% of our papers once they have been filed. Most people however, in the current era, are trained to use the computer from an early age. Either as programmers or users, but none are trained in the "Art of Paper Management". Having spoken to a student of Management inquisitive about what Professional Organizers do and what processes are followed, I realized that this important tool has not been conveyed to students. Until such time as there is a "truly paperless society" we will have to handle paper; in some cases it seems like tons of paper. By the way, over the years, it is tons of paper!
Your input is extremely important to us; this provides us with some insight into what direction you want to go and how you believe you will get there. We can then add our expertise to the mix and will collaborate on a combination of procedures to get you to the desired level of efficiency. Your participation is extremely important as well as your employee's participation. We will be looking for better methods to use to help your work become easier. Sometimes it means moving furniture, sometimes it means throwing things away or donating them. In such a cases we can offer many places that accept donations. Your business may be holding on to old CPU units (the hard-drive part with all of the data) because of the information it holds, however, we might suggest that it is time for you to put this item in your budget, extract the information (there are companies that do this) -- archive it, and donate those old units (schools could certainly use these). Space per square footage is an expensive commodity. It can be used for more storage, or just plain free space that would reduce some stress in a crowed situation. These methods are not necessarily written down for you, they come up as the situation arises and molds the process to work better for you and your staff. Once the process is begun and you are satisfied with the results, that is the time to record and distribute the procedures you wish to use.
You want the proper "Systems and Procedures" in place and the Professional Organizer is the one to show you how to get them set up. And yes, they also apply to Home Management as well Small Office Home Office. Even if we do not consider home to be management arenas, think about your closets and cabinets. Are they in order? Can you find what you are looking for in less than 10 minutes? A Professional Organizer will not only help with the office you have set up, but will be able to see a more efficient way for you to perform your functions. Maybe the printer is too far out of your reach, or the phone is on the wrong side. Further study has shown that all of the tools we need daily should be within 3 feet - or arms length. We are here to bring to you things that you don't usually think about. It was placed that way before, so you kept it that way not giving any more thought to the fact that you are reaching each time. Physical stress weighs heavily on us at the end of the day. Placement in the office or home office can mean the difference between working in comfort or working under stress. If you are a pacer when you answer the phone, is the desk in your way? Do you even think about this? Maybe when you choose your furniture, it should be mobile instead of fixed in place. The Organizer you choose should have a flare for this and assist you in finding better placement. The talents of the Professional Organizer encompasses varied methodologies and solutions, down to the science of "Feng Shui". This art is of Asian descent and has been used for thousands of years in varying forms. We use it today to create a less cluttered environment, allow for airflow in each room and to help reduce stress. This is by far a very simple explanation of the art of Feng Shui. We are also concerned with the ergonomic issues and what
makes it easier for people to work. Will painting the office a different
color help? Yes! Will adding a plant or two help? Yes! It doesn't take much
to make a difference in some instances, just another point of view. |
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Time
Management is a tool of "Scientific Management" and has been around since
the development of the assembly line. From a time long before computer
technology. Time Management has been given many new names to fit the times
and buzzwords of different corporations, but in all Time Management has
played an important role in what we do and when.
The paper in the office is one element; the paper at home is
another. If you need to travel for a living, you probably have yet another
location for your paper. How to manage all of these locations and still be
on top of that illusive document is the question we must address. Another
scenario is having more than one piece of property and determining where the
documents (and which documents) should be filed or stored. In your closet on
a shelf, in your microwave or oven warmer, in your kitchen cabinet -- these
are not effective options! Here is where the Professional Organizer comes in
yet again! When you are not sure how to go about managing the paper, or your
desk or your closets, and interestingly enough, your kitchen. There are
tried and true Systems and Procedures. Some of these procedures are dictated
by the Government, i.e. tax forms and how long to hold onto them. Space
dictates to us just what its capacity is, but we will always manage to
squeeze in one more thing. Your organizer most likely has seen countless
organizing tools on the market, and, after watching you work, will suggest
what would be perfect for you. This will save you time (shopping) and money.
You will also be engaged in the process of throwing away or giving away what
does not work for your space.
Because an Organizer is objective, they are more able to
spot areas that need reorganizing or reengineering, if you will. Once
informed of your process, they are also more likely to see the whole picture
(like a puzzle) and fit the pieces together where they are less likely to
consume excess time. In addition, space and needs assessment are essential
for the efficient and effective use of your time. They go hand-in-hand with
reengineering your office or home or home office. Additionally,
responsibilities may change to meet the continuing development and rapid
changes in your field.